Seamless Implementation. Zero Disruption.
Our proven four-step process gets your automation system up and running without interfering with your daily operations.
STEP 1
Discovery & Mapping
Audit your current workflow to pinpoint bottlenecks and compliance risks.
- •Analyze your current call handling and scheduling process
- •Identify compliance gaps and security vulnerabilities
- •Map out patient journey touchpoints
STEP 2
System Build
Design and deploy your AI receptionist, scheduling, forms, messaging, and analytics.
- •Configure Voice AI to match your clinic's communication style
- •Set up calendar integrations and automated workflows
- •Create custom forms and secure messaging templates
- •Implement HIPAA-compliant data storage and encryption
STEP 3
Testing & Training
Simulate real calls and appointments while training your team.
- •Run test calls to ensure AI handles scenarios correctly
- •Train staff on new workflows and override procedures
- •Fine-tune responses based on your feedback
STEP 4
Launch & Maintain
System goes live with monitoring, updates, and monthly reporting.
- •24/7 system monitoring and performance tracking
- •Regular compliance audits and security updates
- •Monthly analytics reports and optimization recommendations
- •Ongoing support and system enhancements